🤝 Manage Team Accounts in Fleetwire with Ease!

With team accounts in Fleetwire, you can give your team access to the platform while keeping sensitive information secure and tailoring the interface to specific roles. Whether you’re adding a financial manager or a listings coordinator, team accounts let you set permissions and streamline workflows. Let’s get your team set up and working efficiently!

🎯 Why Use Team Accounts?

Team accounts in Fleetwire help you:

• Control Access: Set permissions to limit access to sensitive data or actions.
• Streamline Roles: Staff only see the buttons and settings their permissions allow.
• Enhance Security: Prevent unwanted actions by restricting permissions.
• Scale Your Team: Add members based on your plan’s seat limit, perfect for growing businesses.

🛠 How to Manage Team Accounts

Follow these steps to add team accounts, set permissions, and deactivate accounts in Fleetwire. Only company admins can see and manage the team.

Step 1: Add a Team Account

Invite a new team member to join your Fleetwire workspace.

1. In your Fleetwire dashboard, go to Settings > Business > Team. The page is titled Team management.
2. Click Invite team member.
3. Fill in your co-worker’s details:

• First Name
• Last Name
• Email Address

4. Set the permissions for the account (see Step 2 for details).
5. Click Send invite to email an invitation to the new team member.

The team member will receive an email with a link to create their account. They’ll need to click the link and set a new password to gain access to your Fleetwire workspace.

Step 2: Set Permissions for Team Accounts

Restrict access to certain features to ensure team members only see or do what’s necessary for their role.

1. Go to Settings > Business > Team in your dashboard.
2. Find the team account you want to configure.
3. Tick the boxes for each permission you want to grant (e.g., access to financials, orders, or listings).

What each permission controls

Staff only see the controls their permissions allow. Anything else is hidden or locked.

• Settings → Edit: pricing, coupons, tax categories, commission partners, automations, connections, toll accounts, webhooks, custom fields, store design, templates, branches and delivery locations.
• Listings → Edit: listings, trip extras, vehicle classes, damage reports and barcodes.
• Orders → Add: new orders, quotes and new invoices.
• Orders → Edit: changing charges, invoices, toll matching and trip photos.
• Customers → Edit: renter ID checks, saved cards and customer files.
• Turo → Manage: replying to Turo reviews.
• Company admins only: payment connections (Stripe, Square, Braintree), the Stripe Identity setting and the company timezone.

Step 3: Deactivate a Team Account

Revoke a team member’s access if they no longer need it. Deactivated users don’t count toward your plan’s seat limit.

1. Navigate to Settings > Business > Team.
2. Find the team account you want to deactivate.
3. Open the account and choose Deactivate.
4. Confirm the deactivation to revoke their access.

🌟 Your Team Is Ready to Collaborate!

You’ve successfully managed team accounts in Fleetwire! Your team can now work efficiently with the right permissions, keeping your rental business secure and organized. Visit Settings > Business > Team to add more members or adjust permissions as needed.

🚀 Next Steps

Enhance your team’s workflow with these tips:

• Upgrade Your Plan: Unlock more seats with Manage Your Fleetwire Subscription Plan.
• Manage Financials: Process payments with Charging Credit Cards in Fleetwire.
• Track Activity: See who changed what with Track Account Changes with the Activity Log.
• Need Help? Contact us at hi@fleetwire.io or via the in-app chat.

Happy collaborating! 🌟

Updated on: 29/10/2026