🧾 Set Up Taxes in Fleetwire with Ease!

Managing taxes for your rental business is crucial for compliance and accurate pricing. Fleetwire lets you create and apply listing tax profiles and location tax profiles to ensure the right taxes are charged on your orders. Whether your listings have different tax rates or certain locations require specific taxes, we’ve got you covered. Let’s set up your taxes step-by-step!

🎯 Why Set Up Tax Profiles?

Setting up tax profiles in Fleetwire helps you:

Ensure Compliance: Apply the correct tax rates based on local regulations.
Customize Tax Rates: Charge different rates for listings or locations as needed.
Simplify Pricing: Automatically calculate taxes on orders for accurate totals.
Stay Organized: Manage all tax settings in one place for easy updates.

Note: An order’s total tax rate is the sum of all listing taxes and location taxes applied to that order, so double-check your profiles for accuracy.

🛠 How to Set Up Taxes

Follow these steps to create tax profiles and apply them to listings and delivery locations in Fleetwire, ensuring your orders are taxed correctly.

Step 1: Create Listing Tax Profiles

Set up tax profiles for your listings to apply specific tax rates.

In your Fleetwire dashboard, go to Settings > Taxes.
Under Listing Tax Profiles, click to create a new profile.
Enter the tax rate (e.g., 8% for sales tax) and a name for the profile (e.g., “Standard Listing Tax”).
Save the profile to make it available for your listings.

Here’s what the listing tax profiles interface looks like in your dashboard.



Pro Tip: Create multiple profiles if your listings have varying tax requirements—some might be tax-exempt, while others need a higher rate.

Step 2: Apply Tax Profiles to Listings

Assign a tax profile to a listing to ensure the correct tax rate is applied during checkout.

Navigate to Listings and select the listing you want to update.
Go to the Pricing page for that listing.
Check the box to mark the listing as taxable.
From the dropdown, select the appropriate tax profile (e.g., “Standard Listing Tax”).
Click Save to apply the tax profile to the listing.

Here’s what the tax profile application looks like on the listing pricing page.



Quick Tip: Review your local tax laws to ensure each listing is taxed correctly—some products might be exempt depending on your region.

Step 3: Apply Tax Profiles to Locations

Assign a tax profile to a delivery location to apply location-specific taxes.

Go to Settings > Delivery Locations in your dashboard.
Create a new delivery location or update an existing one.
Check the box to mark the location as taxable.
From the dropdown, select the appropriate tax profile.
Click Save to apply the tax profile to the location.

Here’s what the tax profile application looks like on the delivery location settings page.



Note: The tax rates from the profile are added to the order total when a delivery location is selected, contributing to the order’s overall tax rate.

Step 4: Test Your Tax Setup

Ensure your tax profiles are applied correctly by testing an order.

Create a test order via your online store (e.g., testcompany.fleetwire.io) or manually in Orders.
Add a listing and a delivery location with assigned tax profiles.
Review the order total at checkout to confirm the correct tax rates are applied (sum of listing and location taxes).

Warning: If taxes aren’t applied as expected, double-check that the listing and location are marked as taxable and the correct profiles are selected. Incorrect tax settings can lead to pricing errors.

🌟 Taxes Configured, Ready to Go!

You’ve successfully set up taxes in Fleetwire! Your listings and delivery locations now have the right tax profiles, ensuring accurate tax calculations on every order. Test an order today to confirm everything works as expected, keeping your rental business compliant and organized.

🚀 Next Steps

Enhance your tax and order management with these tips:

Track Orders: Monitor pickups and returns with Registering Pickups and Returns in Fleetwire.
Create Manual Orders: Set up orders with Creating Manual Orders in Fleetwire.
Charge Payments: Process payments with Charging Credit Cards in Fleetwire.
Need Help? Contact us at hi@fleetwire.io or via the in-app chat.

Happy taxing! 🌟

Updated on: 15/05/2025