Understanding Tesla Invoices in Fleetwire

⚡ Automate Tesla Invoice Processing in Fleetwire!

Fleetwire simplifies managing Tesla invoices by fetching them hourly and automatically invoicing your renters through Stripe, based on your settings. You can also set up notifications for yourself and your renters, and view or download invoices with a click. Let’s explore how this automation works to streamline your rental business!

🎯 Why Automate Tesla Invoice Processing?

Automating Tesla invoice processing in Fleetwire helps you:

Save Time: Automatically fetch and process Tesla invoices every hour.
Ensure Accuracy: Match invoices to current renters and invoice them seamlessly.
Stay Informed: Get notifications for new invoices, keeping you and your renters in the loop.
Simplify Access: View or download invoices directly from Fleetwire.

Note: This feature requires a Stripe integration and a Tesla account linked to Fleetwire. Ensure both are set up in your account settings.

🛠 How to Automate Tesla Invoice Processing

Follow these steps to configure Tesla invoice processing, set up automatic invoicing, and manage notifications in Fleetwire.

Step 1: Link Your Tesla Account

Connect your Tesla account to Fleetwire to enable invoice fetching.

In your Fleetwire dashboard, go to Settings > Integrations.
Find the Tesla Integration section and click Connect.
Sign in to your Tesla account and authorize Fleetwire to access your invoices.
Click Save to link your account.

Pro Tip: Ensure your Tesla account includes the vehicles in your Fleetwire listings for accurate matching.

Step 2: Configure Automatic Invoicing

Set up Fleetwire to automatically invoice renters via Stripe when a new Tesla invoice is found.

Go to Settings > Invoicing.
Enable the Tesla Invoice Automation option.
Choose your invoicing preference:

Automatic: Fleetwire checks for a current renter with the vehicle and invoices them via Stripe.
Manual: Review invoices before invoicing renters.

Click Save to apply your settings.

Quick Tip: Use automatic invoicing to save time, especially if you have many Tesla vehicles in your fleet.

Step 3: Set Up Notifications

Configure notifications to stay informed about new Tesla invoices.

In Settings > Notifications, find the Tesla Invoices section.
Enable notifications for:

Yourself: Receive an email or in-app alert when a new invoice is fetched.
Renters: Notify renters when they’re invoiced for a Tesla invoice.

Customize the notification message if desired.
Click Save to enable notifications.

Pro Tip: Include the invoice amount and vehicle details in renter notifications for transparency.

Step 4: View or Download Invoices

Access Tesla invoices directly in Fleetwire to review or download them.

Go to Invoices in your dashboard.
Find the Tesla invoice in the list (updated hourly).
Click the Invoice ID to view or download the invoice.

Quick Tip: Keep downloaded invoices for your records, especially for tax or accounting purposes.

Step 5: Test the Automation

Ensure the automation works as expected by monitoring a test invoice.

Wait for the next hourly fetch (Fleetwire checks every hour).
Check Invoices to confirm the Tesla invoice appears.
Verify that the renter was invoiced via Stripe (if automatic invoicing is enabled) and notifications were sent.
Adjust settings as needed to optimize the process.

Warning: If invoices aren’t fetched or invoicing fails, ensure your Tesla and Stripe integrations are active in Settings > Integrations.

🌟 Tesla Invoices Automated, Ready to Roll!

You’ve set up Tesla invoice automation in Fleetwire! New invoices are fetched hourly, renters are invoiced via Stripe based on your settings, and you can view or download invoices with ease. Test the process today to ensure everything runs smoothly for your rental business.

🚀 Next Steps

Enhance your invoicing and rental management with these tips:

Configure Payments: Set up Stripe with Configuring Payment Settings at Checkout in Fleetwire.
Track Orders: Monitor rentals with Registering Pickups and Returns in Fleetwire.
Manage Listings: Update vehicles with Creating and Managing Listings in Fleetwire.
Need Help? Contact us at hi@fleetwire.io or via the in-app chat.

Happy invoicing! 🌟

Updated on: 15/05/2025

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