Setting up your company information

🏢 Set Up Your Company Information in Fleetwire!

First impressions matter, and in Fleetwire, your company information is the face of your rental business! Your logo, name, and contact details will appear on customer emails, invoices, and your online store’s checkout page, creating a professional and branded experience. Let’s get your company details set up to make your business shine!

🎯 Why Set Up Your Company Information?

Adding your company details in Fleetwire helps you:

Build Trust: Display your logo and contact info on invoices and emails to create a professional look.
Enhance Branding: Make your online store (e.g., testcompany.fleetwire.io) feel like a seamless part of your brand.
Stay Connected: Ensure customers can reach you with accurate contact details on all communications.

Note: Your company information is the first step to personalizing your Fleetwire account—don’t skip this setup!

🛠 How to Set Up Your Company Information

Follow these steps to add your logo, company details, and social settings in Fleetwire, ensuring your business looks its best.

Step 1: Add Your Basic Company Details

Start by uploading your logo and entering your core business information.

In your Fleetwire dashboard, go to Settings > General.
Upload your Company Logo by clicking the upload button—use a high-quality image for the best display on emails and invoices.
Enter your Company Name, Email, and Phone Number to ensure customers can contact you.
Click Save to update your details.

Pro Tip: Use a logo with a transparent background (PNG format) for a polished look across all customer touchpoints.

Step 2: Set Your Company Address

Add your business address to display on invoices, contracts, and quotes.

In the same Settings > General section, scroll to the Address fields.
Enter your full address, including street, city, state, and zip code.
Click Save to ensure this appears on all customer documents.

Quick Tip: Double-check your address for accuracy—it’ll be visible to customers on every invoice and contract.

Enhance your branding with a favicon and social sharing options.

Still in Settings > General, scroll to the Social section.
Upload a Favicon—a small icon that appears in browser tabs (e.g., a 16x16 pixel version of your logo).
Add your Twitter Handle to connect with customers on social media.
Upload a Share Card image—a custom photo that appears when customers share links to your checkout or payment pages (e.g., via iMessage).
Click Save to apply these branding elements.

Quick Tip: A share card (e.g., 1200x630 pixels) with your logo or a rental vehicle image makes shared links stand out—don’t use the default Fleetwire image!

Step 4: Test Your Branding

Verify that your company information appears correctly across customer touchpoints.

Visit your online store (e.g., testcompany.fleetwire.io) to see your logo in the checkout header.
Create a test order in Orders and generate an invoice to check your logo, name, and address.
Share a test link (e.g., a payment request) via iMessage to confirm your share card image displays properly.

Quick Tip: If your logo doesn’t look right, ensure it’s the correct size (e.g., 200x50 pixels for most displays) and re-upload if needed.

🌟 Company Information Set, Branding On Point!

You’ve successfully set up your company information in Fleetwire! Your logo, contact details, and social settings are now live, giving your rental business a professional and branded look. Test an invoice or checkout today to see your branding in action.

🚀 Next Steps

Keep building your Fleetwire setup with these tips:

Set Up Pricing: Configure your currency and pricing display with Configuring General Pricing Settings.
Adjust Time Settings: Set your timezone in Adjusting Date and Time Settings.
Invite Your Team: Add team members with Creating Team Accounts.
Need Help? Contact us at hi@fleetwire.io or via the in-app chat.

Happy branding! 🌟

Updated on: 15/05/2025

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