Tracking and Billing Tesla Supercharger Fees

⚡ Tesla Supercharger Fees in Fleetwire

When a renter Supercharges your Tesla, Tesla bills you. Fleetwire pulls those charges in from your Tesla account, matches each one to the booking it happened in, and lets you pass the cost to the renter in a couple of clicks. Here's how it works.

🎯 What Fleetwire Does With Your Tesla Charges

Finds every fee: Fleetwire checks your Supercharger history every 3 hours, including idle fees.
Matches it to the trip: A fee that lands during a booking is linked to that booking automatically.
Keeps everyone informed: Get a text when a new fee shows up, and (if you choose) let the renter know by email.
Bills the renter: Add the fee to the order and send the renter a payment link, without leaving Fleetwire.
Adds your service fee (optional): Charge a percent and/or flat fee on top of each Supercharging cost you bill a renter, to cover card processing and your time.

Note: You need a connected Tesla account with each car linked to its listing (Step 1 below shows how). Billing a renter also needs Stripe connected and the Standard or Premium plan.

🛠 Managing Tesla Charges

Step 1: Connect Tesla and Link Your Cars

Go to Connections → Tesla and click Login with Tesla.
Sign in with the Tesla account that owns the cars and approve Fleetwire.
Link each car to its listing (from the listing's Connections tab, or the car's page under Connections → Tesla → Vehicles).

Pro Tip: Fees can only be matched to a booking when the car is linked to the listing that was booked.

Step 2: Choose Who Gets Notified

Go to Connections → Tesla and click View account.
Under Invoice settings, turn on what you want:

Notify me when a new invoice is found: we text your company phone number.
Notify the renter when a new invoice is found: when the fee lands during a booking, we email that renter from your company to let them know about it.

Quick Tip: Notifications only go out for charges from the last 7 days, so connecting an account with a long charging history won't flood you or past renters.

Step 3: Set a Supercharging Service Fee (Optional)

Passing Supercharging fees on at cost loses you money: card processing takes about 3% plus 30¢ of every payment, and someone still has to find the charge and bill it. A small service fee covers that.

On the same Tesla account page, find the Supercharging service fee card below Invoice settings.
Enter a Percent, a Flat amount, or both. Add a Maximum fee if you want a cap (leave it blank for no limit).
Turn on Charge sales tax on the fee if your state taxes it.
Check the example under the fields, then click Save.

The percent is taken of the cost, then the flat amount is added, then the maximum is applied. A $0 session never gets a fee.

Pro Tip: Click the ? next to the card's title for how the fee works and sample rental agreement wording you can Copy. Put the fee in your rental agreement before you charge it. Some states, including California, restrict fees that weren't disclosed up front.

Step 4: Review Your Charges

Go to Connections → Tesla → Invoices.
Each row shows when and where the car charged, which car it was, and the amount.
Free sessions are hidden by default. Untick Hide $0 sessions to see everything.
Click View PDF to open Tesla's invoice.

Need the latest right now? Click Sync from Tesla on the invoices page or the Tesla account page.

Note: Recent sessions say Not issued yet until Tesla issues the PDF. That can take a few days; the amount is already correct.

Step 5: Bill the Renter

On your Tesla account page, find the charge in the Charging invoices table and click the edit button at the end of its row.

If the charge happened during a booking:

Click Invoice the renter.
Review the amount and add a note if you like.
Click Add to order & request payment.

The fee is added to the order as a Supercharging fee line, and the renter gets an email with a link to pay it. The payment shows on the order like any other.

If the charge wasn't during a booking (for example, a renter returned the car late):

Click Bill a renter and search for the renter.
Review the invoice and click Send invoice.

The renter gets an email invoice from Stripe that they can pay online.

If you set a service fee, it's worked out for you and added as its own Charging service fee line on the order and invoice, under the Supercharging cost. It's included in the total you review, the payment request and the renter's email.

Pro Tip: Each charge can only be billed once. After it's billed, the charge shows the payment or invoice and its status.

Warning: If new charges stop showing up, check Connections → Tesla. An account marked Needs reconnecting (for example, after you change your Tesla password) needs you to click Reconnect with Tesla.

🌟 That's It

Fleetwire finds your Supercharger fees, ties them to the right booking, adds your service fee, and lets you bill the renter in two clicks. No more digging through the Tesla app after every trip.

🚀 Next Steps

Everything Tesla does in Fleetwire: see the Tesla entry in Supported Integrations.
Take payments: Connect Stripe to Accept Payments.
Payment requests: Send Payment Requests to Customers.
Pickups and returns: How to Register Pickups and Returns.
Need Help? Contact us at hi@fleetwire.io or via the in-app chat.

Happy renting! 🌟

Updated on: 27/10/2026

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