Articles on: Listings & Extras

How to Create and Manage Listings

How to Create and Manage Listings


A listing is one thing you rent out: a car, a trailer, a golf cart, a jet ski, a camera, or anything else. Each listing gets its own calendar, pricing, photos, and page on your online store.


You can add listings three ways:


  • One at a time in the dashboard, which works for anything you rent.
  • From a spreadsheet, to add a whole fleet of vehicles at once.
  • Through the API, if you manage your fleet in another system.




Step 1: Add a listing in the dashboard


  1. Go to Listings and click + Listing in the top right.


The Listings page with the + Listing button in the top right.


  1. Under What are you listing?, choose Vehicle or Something else (see below).
  2. Enter a Listing Name. This is what you and your renters see, so make it specific, for example "2024 Ford Bronco Sport" or "16 ft Dump Trailer".
  3. Fill in the details:
    • Vehicles: Year, Make, and Model are required. Color and Plate # are optional.
    • Everything else: year, make, and model are optional. Leave anything that doesn't apply blank.
  5. Under Pricing, enter a Price and choose what it's Per, such as day or hour. You can set up more detailed pricing after the listing is created.
  6. Click Save.


The new listing form with Vehicle selected: listing name, year, make, model, color and plate.


Renting something other than a car?


Choose Something else under What are you listing?, then pick the closest match: Trailer, Horse trailer, Golf cart, Jet ski, Boat, E-bike, or Camera.


Something else selected, with Trailer picked. The details section becomes "Trailer info", and year, make and model are optional.


Renting something that isn't on the list? Choose Other… and type what you call it under What do you call it?, for example "Paddleboard", "tent", or "drone".


Other selected, with "Paddleboard" typed in the What do you call it? field.


Fleetwire then uses the right words for that item on your store, in emails, and in documents. For example, renters see "trailer" or "item" instead of "vehicle". Checkout also asks only for what that kind of rental needs:


Type

Plate #

Tracks miles

Asks for a driver's license

Second driver

Insurance verification

Vehicle

✅

✅

✅

✅

✅

Trailer

✅


✅



Golf cart

✅



✅


E-bike (powersports)

✅

✅

✅

✅


Jet ski, Boat (watercraft)




✅


Camera, Other (equipment)







Car connections are for vehicles only. Turo sync, Tesla, and Bouncie work with listings set to Vehicle.


Pick the type when you create the listing. It can't be changed afterward. If you chose the wrong one, create a new listing with the right type and delete or archive the old one.


Write the description with AI


Not sure what to write? Once the listing is saved, open it and go to its details tab (Vehicle, or the name of what you rent, such as Trailer). Under Listing description, click Write with AI. Fleetwire AI drafts a description using only the verified details on the listing.


  1. If the listing has very few features, Fleetwire first asks you to confirm the ones it really has. Click Save & create draft, or Continue as-is to skip.
  2. Review the draft. Edit it, or click Try Again for a new one.
  3. Click Replace Description, then Save the listing. Nothing changes until you save.


Add photos


Open the listing, go to the same tab, and drag your photos into the Photos section (for example Vehicle Photos or Trailer Photos). You can add up to 20. The first photo is the cover, and you can drag photos to reorder them.



Step 2: Import vehicles from a spreadsheet


Have a lot of vehicles? Add them all at once from a CSV file.


  1. Go to Listings and click Import in the left sidebar, below the filters.


The Import button in the Listings sidebar, below the filters.


  1. Click Download Sample CSV Template, fill in one row per vehicle, and save it as a CSV file. Excel .xlsx files won't upload.
  2. Upload the file, match your columns to Fleetwire's fields, review the rows, and click Import Listings.


Step 1 of the Import Listings window: download the template, select your CSV file, and set the header row and price options.


Include VINs. Fleetwire uses the VIN to recognize vehicles you've already imported, so a second import updates them instead of creating duplicates.


Spreadsheet import adds vehicles only. Add trailers and other non-vehicle items one at a time with Something else.


For every column, duplicates, photos, and editing many listings at once, see Import Listings from a Spreadsheet (and Edit Many at Once).


Using Turo? Turo doesn't let other apps import listings, so add your Turo vehicles here, by hand or by spreadsheet. Then connect Turo so your Turo bookings block your Fleetwire calendar. See Sync Fleetwire with Your Turo Account.



Step 3: Add listings through the API


If you manage your fleet in another system, you can create and update listings automatically with the Fleetwire API. Reading data works on every paid plan; creating and updating listings needs a Full access or Custom token, which requires the Premium plan.


See Introduction to the Fleetwire API and How to Create an API Key in Fleetwire.



Check your listings


  1. Open Listings and look over your new listings.
  2. Visit your online store to make sure they show up and can be booked.
  3. Try a test booking to check the price, dates, and details.


Listing not showing on your store? Make sure it isn't paused or archived.



Next steps


Updated on: 27/10/2026

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